Judicial Automated Management System

The JAMSTM Court Case Management application allows for multiple users and easy access to all functions defined. The entry of user-defined codes allows for great flexibility so the system can handle the case management functions of any court type. Security can restrict users in a number of ways, assuring complete confidence in the system. Complete integration to the financial accounting module eliminates the rekeying of similar information when a case is filed or judgment is rendered.

Primary Users:   Filing Clerks
Judges
Court Staff
Inquiry Users: District Attorney
Probation Department
Police Department

Functions:


FILING AND RETRIEVING A CASE

A case is entered into the system according to the format defined below. From this point forward, the case may be identified and tracked by this number since it serves as the 'key' to the case.

EXAMPLE: 99A01 - 9301 - SS - 00001

The components that make up the case number are user-defined and can accommodate many different court environments. In addition, a two or four digit date format may be utilized.

Judicial officers (judges, bailiffs, etc.) may be assigned to the case if desired. A division number may also be entered to further identify a specific court location or judge if a rotational format exists in your environment. Security for sealed, suppressed or expunged cases is protected based on the case type and user identification. A subcase code may also be added to classify case types for statistical reporting.


ENTERING LITIGANT INFORMATION

Fields are provided within the system for multiple litigants or parties to be entered and maintained. Litigants are identified by type (plaintiff, defendant, witness, victim, etc.) and are defined by the user according to court jurisdiction. The entire case management system is litigant specific and accommodates separate case (docket) entries for a specific litigant or all litigants. For each litigant, up to six AKA/DBA/PKA values may be entered. These values are searchable within the litigant name index. Address, social security number and numerous demographic information, as required by court jurisdiction, may be maintained for all litigants. A list of current attorneys for a party may be accessed, and attorneys may be entered and withdrawn easily with a complete history readily available.


TRACKING OF EVENTS

Events which occur during the life of a case are tracked and utilized for statistical reports. The event codes are user-defined and are entered into the history in the same manner as a free form text entry. In defining events, the user can designate whether the event will produce a special form or trigger a specific event. Standard text entries can be identified with a code to eliminate the rekeying of standard entries for like cases. The use of event-bases docketing allows statistical reporting and ad-hoc reporting to complete all case management functions and ensure timeliness of case processing.


ENTERING A CASE HISTORY

Both text entries and events can become part of the case history. The system gives the user the ability to designate whether an entry pertains to all litigants or to a specific litigant. The amount of free form unedited text entered on a case is unlimited. In addition, frequently used standard entries can be stored in the system and placed in a case history by simple entry of a code.


GENERATING COURT NOTICES

From the case history, the user can direct the system to produce an official court notice. Any current litigant and attorney on the case and/or any additional parties (agencies) which require a notice may be identified. This is done with a simple command and requires no additional entry from the operator. The notice will print according to a user-defined format which may utilize pre-printed forms or standard paper.


CREATING A PERMANENT COURT RECORD

Many states require a document to be maintained beyond the case history which becomes the official record of the court. If this is a requirement, a simple command may be entered to instruct the system to print the entry for the official order book. Again, the format is user-defined to satisfy specific requirements.


REVIEWING THE STATUS OF A CASE

The status of a case (i.e. Active, Post Judgment, Terminated) is indicated on all case and litigant specific screens throughout the Court Case Management System. The status is controlled by the status of the individual parties to the case, and the status codes are linked to event codes. The displayed status on all major screens in Option 1 allows the user to quickly and easily determine a case's status.


PRODUCING THE COURT CALENDARS

Both docket and non-docket entries may be made for any court, judicial officer and/or division. The user may define what days are available for court appearances and may indicate non-court days (Saturdays, holidays, vacation days) for which items may not be scheduled. Multiple entries may be made for the same time so that group hearings can be scheduled and notices sent accordingly. A daily alphabetic or numeric calendar may be printed for posting outside the courtroom. A judicial officer calendar, division calendar and/or individual case calendar may also be produced.


GENERATING MANAGEMENT AND STATISTICAL REPORTS

The movement of a case through the court system and the related statistical analysis is an important function of any court. Some of the reports included in the Court Case Management application are:

A variety of additional reports may also be produced, and ad-hoc reporting can be utilized through query functions.


INDEXING AND SEARCHING

Index and search capabilities are essential for effective and efficient use of time in locating case information. An index exists for the following fields in the Court Case Management System:

In addition, the vast majority of input fields throughout the system provide for searches. In most instances, a '?' is entered in the field, and when a command key is selected, a table of values will appear on the screen for selection.


ARCHIVING

In order to effectively manage your system (space and response time), archiving functions must be performed. Once specific cases have been closed and a period of time (user-defined) has elapsed, the archive function may be performed. This procedure will save the case information onto magnetic media for storage. Archiving may be performed on a case-by-case basis or in a mass procedure. A report is generated which lists each case that has been archived. Once a case is archived, the following information will continue to remain on-line: case number, caption, file date, archive number, all party information, all charge information, summary judgment information.